Compliance
EmberField receives clearance and eligibility statuses. Medical notes, physical forms and grades stay in the systems that own them.
Governing bodies & requirements
Jurisdiction → association → sport → requirement. No association is hard-coded.
State · Football
Helmet reconditioning certification on file
State High School Association · Due Effective 2027 season · 3 program(s) affected
SourceConfigurable governing-body connector (demo)Synced 1 day ago
State · All sports
Preseason practice start date acknowledgement
State High School Association · Due 14 days before first practice · 10 program(s) affected
SourceConfigurable governing-body connector (demo)Synced 1 day ago
District · Soccer
Coach concussion training renewal
District Middle School League · Due In 21 days · 1 program(s) affected
SourceConfigurable governing-body connector (demo)Synced 1 day ago
State · Swimming
Facility sanctioning verification
State High School Association · Due In 40 days · 1 program(s) affected
SourceConfigurable governing-body connector (demo)Synced 1 day ago
Athletic clearance
2 of 8 sampled athletes fully cleared.
| Athlete | Team | Enrollment | Clearance | Physical | Expires | Missing | Eligibility | Overall |
|---|---|---|---|---|---|---|---|---|
| Jane Doe | Volleyball · Girls Varsity | VERIFIED | COMPLETE | CURRENT | 02/15/2027 | 0 | ELIGIBLE | READY |
| Marcus Hale | Baseball · Varsity | VERIFIED | INCOMPLETE | EXPIRING | 10/02/2026 | 2 | REVIEW | REVIEW |
| Diego Marín | Baseball · Varsity | VERIFIED | INCOMPLETE | CURRENT | 05/30/2027 | 1 | ELIGIBLE | REVIEW |
| Aaliyah Brooks | Track & Field · Co-ed | VERIFIED | EXPIRED | EXPIRED | 07/11/2026 | 3 | INELIGIBLE | REVIEW |
| Owen Pratt | Track & Field · Co-ed | PENDING | INCOMPLETE | CURRENT | 01/22/2027 | 1 | REVIEW | REVIEW |
| Trey Coleman | Boys Basketball · Varsity | VERIFIED | INCOMPLETE | CURRENT | 09/09/2027 | 1 | REVIEW | REVIEW |
| Sofia Nguyen | Softball · Varsity | VERIFIED | COMPLETE | CURRENT | 04/04/2027 | 0 | ELIGIBLE | READY |
| Caleb Ortiz | Wrestling · Varsity | VERIFIED | INCOMPLETE | EXPIRING | 11/18/2026 | 2 | ELIGIBLE | REVIEW |
Detailed resolution happens in the clearance provider — EmberField links out rather than duplicating sensitive records.
SourceFinalForms (clearance provider)Synced 8 minutes ago
Staff certifications
Operational status only — not an HR record.
| Name | Role | Certifications | Expires | Background check | Source |
|---|---|---|---|---|---|
| Angela Boyd | Athletic Director | Complete | 06/30/2027 | CLEARED | HR System |
| David Reyes | Head Coach — Baseball | Complete | 03/12/2027 | CLEARED | HR System |
| Nate Cummings | Assistant Coach — Baseball | 1 expiring | 10/04/2026 | CLEARED | HR System |
| Lena Ferris | Head Coach — Track & Field | 2 expiring | 09/28/2026 | CLEARED | HR System |
| Marcus Alvarez | Equipment Manager | Complete | 01/15/2028 | CLEARED | HR System |
| Tanya Boyd | Head Coach — MS Soccer | 1 expiring | 10/01/2026 | PENDING | HR System |
| Dana Whitfield | Facilities Coordinator | Complete | 05/05/2027 | CLEARED | HR System |