The problem isn't a missing app. It's twelve of them.
- Schedules live in one vendor, clearance in another, eligibility in the SIS.
- Facilities, officials and transportation each answer to a different system.
- Equipment condition and purchasing history sit in spreadsheets.
- Nobody can answer “are we actually ready?” without opening eight tabs.
EmberField is not another scheduling app, clearance platform, SIS, ticketing system or online store. It is the orchestration layer that makes the systems you already pay for feel like one coordinated operating environment. Your existing systems stay the source of truth.
How it works
Step 1
Aggregate
Pull the minimum useful operational data from the systems you already use.
Step 2
Normalize
Map events, statuses and records into one consistent operational model.
Step 3
Interpret
Apply your organization's rules — not someone else's assumptions.
Step 4
Prioritize
Surface what actually blocks a season from being ready.
Step 5
Act
Assign, approve, acknowledge, or open the authoritative source system.
Step 6
Verify & learn
Confirm the fix landed, then track readiness over time.
Command center preview
Signing in answers six questions in seconds: what's happening today, what needs attention, what isn't ready, what's next, what can be acted on now, and where every number came from.
Today
7 events
Program readiness
84%
Action required
6
Equipment
29 items
Varsity Baseball — 78% ready
Attention- Schedule — 21 events synchronizedReady
- Athlete clearance — 21 / 23 clearedAttention
- Coaching staff — 1 certification expiringAttention
- Facilities — Field 2 conflictAttention
- Officials — 2 events unassignedAttention
- Equipment — 18 helmets past thresholdAction
- Purchasing — $4,320 awaiting approvalPending
A readiness score is never a mystery number — EmberField always shows exactly what is holding it back.
Built as a platform
Multi-tenant from the first line: organizations, sites, programs and teams, with isolated data, role-based permissions and configurable modules.
Connected systems
Student information, clearance, scheduling and officials, registration, governing bodies, ticketing, team management, calendars, facilities, transportation, HR, finance, commerce and communications — each connection shows scopes, health and last sync.
Security as a feature
MFA-ready identity, Google and Microsoft SSO, SAML-ready architecture, least-privilege roles, session management, tenant isolation and a full audit trail — surfaced in an admin security center.
Equipment & purchasing that matches public-sector reality
Lifecycle, not guesswork
Inventory, condition and inspection status drive replacement forecasts: “Baseball season begins in 82 days — 18 helmets are approaching their replacement threshold.” That forecast feeds readiness directly.
Purchase cards, POs, quotes, procurement
Districts and municipalities don't check out like consumers. Approval chains are organization-defined, and commerce connectors are provider-neutral — shown only at the moment of a real operational need.
Organizations served
- School districts
- Individual schools
- Municipal recreation
- Recreation departments
- Leagues
- Clubs
Terminology adapts to the organization. A school district calls a location a school; a recreation department calls it a facility or center. Nothing about one state, association, vendor or sport is hard-coded.
Product vision
EmberField connects the people, programs, facilities, compliance and equipment that keep athletics and recreation moving — so schools, leagues and communities can focus on what matters most. The roadmap extends into transportation, officials, volunteers, safety plans, tournaments, camps, fundraising, sponsorships, capital facilities and asset tracking without a redesign.